Processing and Interpreting Synthetic Aperture Radar and Development of Interferometric Synthetic Aperture Radar Products and Services

CARIBBEAN INSTITUTE FOR METEOROLOGY AND HYDROLOGY

ENHANCING WEATHER AND CLIMATE EARLY WARNING SYSTEMS AND

IMPACTS-BASED FORECASTING PLATFORMS IN THE CARIBBEAN PROJECT

CONSULTANCY SERVICES FOR PROCESSING AND INTERPRETING SYNTHETIC APERTURE RADAR AND DEVELOPMENT OF INTERFEROMETRIC SYNTHETIC APERTURE RADAR PRODUCTS AND SERVICES

REQUEST FOR EXPRESSIONS OF INTEREST

 

The Caribbean Institute for Meteorology and Hydrology (CIMH) has received financing from the Caribbean Development Bank (CDB) in an amount equivalent to EUR493,394 towards the cost of Enhancing Weather and Climate Early Warning Systems and Impacts-Based Forecasting Platforms in the Caribbean Project and intends to apply a portion of the proceeds of this financing to eligible payments under a contract for which this invitation is issued.  Payments by CDB will be made only at the request of the CIMH and upon approval by CDB, and will be subject in all respects to the terms and conditions of the Financing Agreement.  The Financing Agreement prohibits withdrawal from the financing account for the purpose of any payment to persons or entities, or for any import of goods, if such payment or import, to the knowledge of CDB, is prohibited by a decision of the United Nations Security Council taken under Chapter VII of the Charter of the United Nations.  No party other than the CIMH shall derive any rights from the Financing Agreement or have any claim to the proceeds of the Financing.

The CIMH, the Implementing Agency, now wishes to procure consultancy services for the delivery of two (2) regional training courses: an introductory course and an advanced course in processing and use of Space-based Synthetic Aperture Radar (SAR) and Interferometric Synthetic Aperture Radar (InSAR) to regional Geographic Information Systems professionals and disaster management professionals. The consultant shall also identify an appropriate cost effective and sustainable software platform suited to the needs of Caribbean SIDS.

The objective of the consultancy is to build regional capacity and competence to (i) support greater use of space-based observations in planning, policy and decision-making and (ii) process SAR and InSAR data to produce imagery and information that supports a broad range of operational planning, policy and decision-making related to Disaster Risk Reduction and adaptation to climate change and increasing variability.  The duration of the assignment is expected to be over a period of (3) months.

The CIMH now invites interested eligible individual consultants to submit Expressions of Interest indicating qualifications and experience required to provide these consultancy services.

Consultants shall be eligible to participate if:

  1. The persons are citizens or bona fide residents of an eligible country; and
  2. In all cases, the consultant has no arrangement and undertakes not to make any arrangements, whereby any substantial part of the net profits or other tangible benefits of the contract will accrue or be paid to a person not a citizen or bona fide resident of an eligible country.

Eligible countries are outlined in Appendix 1 below.

The attention of interested Consultants is drawn to paragraph 1.9 of CDB’s Guidelines for the Selection and Engagement of Consultants (2011), setting forth CDB’s policy on conflict of interest.

In the assessment of submissions, consideration will be given to qualifications and experience on similar assignments.  All information must be submitted in English.  Further information may be obtained from the first email address below between 8:00 and 16:00 hours, Monday to Friday.

Submissions in PDF format of the Expressions of Interest must be received at the email address, projects@cimh.edu.bb  and copied to procurement@caribank.org, no later than 16:00 AST on Wednesday, 20th December, 2017.  The email containing each submission should include the name and address of the applicant and shall be clearly marked “Expression of Interest – Consultancy Services for ACT. 2.3 SAR and InSAR Consultancy.”

Following the assessment of submissions, the most technically capable and appropriately experienced applicant will be invited to negotiate a contract to provide the consultancy services.  The CIMH reserves the right to accept or reject late applications or to cancel the present invitation partially or in its entirety.  It will not be bound to assign any reason for not engaging the services of any applicant and will not defray any costs incurred by any applicant in the preparation and submission of Expressions of Interest.

1.

Project Officer
Caribbean Institute for Meteorology and Hydrology
Husbands
St. James BB23006
BARBADOS
Tel: + (246) 425-1362/63
Fax: + (246) 424-4733
Email: projects@cimh.edu.bb

 2.

Procurement Officer
Procurement Policy Unit
Caribbean Development Bank
P.O. Box 408, Wildey
St. Michael
BARBADOS, W.I.
Tel: + (246) 431-1600
Email:  procurement@caribank.org

 

APPENDIX 1

EUROPEAN UNION ELIGIBILITY RULES
AFRICAN CARIBBEAN PACIFIC – EUROPEAN UNION
NATURAL DISASTER RISK MANAGEMENT

PARTICIPATION IN PROCEDURES FOR THE AWARDING OF
PROCUREMENT CONTRACTS OR GRANT CONTRACTS

1. Participation in procedures for the award of procurement contracts financed under the EU Contribution Agreement for the Implementation for the Action entitled: “Africa Caribbean Pacific – European – Caribbean Development Bank (ACP-EU-CDB) Natural Disaster Risk Management in CARIFORUM Countries” (ACP – EU NDRM Resources)”, is open to international organisations and all natural persons who are nationals of, or legal persons who are established in, an eligible country.

2. Eligible countries1are deemed to be:

(a) Caribbean Development Bank member countries:

Anguilla, Antigua and Barbuda, Barbados, Belize, Brazil, British Virgin Islands, Canada, Cayman Islands, China, Columbia, Dominica, Germany, Grenada, Guyana, Haiti, Jamaica, Italy, Mexico, Montserrat, St Kitts and Nevis, Saint Lucia, St Vincent and the Grenadines, Suriname, The Bahamas, Trinidad and Tobago, Turks and Caicos Islands, the United Kingdom and Venezuela.

(b) Members of the “African, Caribbean and Pacific (ACP) Group of States”2:

Africa:

South Africa3, Angola, Benin, Botswana, Burkina Faso, Burundi, Central African Republic, Cameroon, Cape Verde, Chad, Comoros Islands, Congo, Côte d’Ivoire, Democratic Republic of the Congo, Djibouti, Eritrea, Ethiopia, Gabon, Gambia, Ghana, Guinea, Guinea-Bissau, Equatorial Guinea, Kenya, Lesotho, Liberia, Madagascar, Malawi, Mali, Mauritius, Mauritania, Mozambique, Namibia, Niger, Nigeria, Uganda, Rwanda, Sao Tome and Principe, Senegal, Seychelles, Sierra Leone, Somalia, Sudan, Swaziland, Tanzania, Togo, Zambia and Zimbabwe.

Caribbean:

Antigua and Barbuda, Bahamas, Barbados, Belize, Dominica, Dominican Republic, Grenada, Guyana, Haiti, Jamaica, Saint Kitts and Nevis, Saint Lucia, Saint Vincent and the Grenadines, Suriname, Trinidad and Tobago.

Pacific:

Cook Islands, East Timor, Fiji, Kiribati, Marshall Islands, Micronesia, Nauru, Niue, Palau, Papua New Guinea, the Solomon Islands, Western Samoa, Tonga, Tuvalu, Vanuatu.

Overseas Countries and Territories:

Anguilla, Antarctic, Netherlands Antilles, Aruba, British Indian Ocean Territory, British Virgin Islands, Cayman Islands, Falkland Islands (Malvinas), French Polynesia, French Southern Territories, Greenland, Mayotte, Montserrat, New Caledonia, Pitcairn, Saint Helena, Saint Pierre and Miquelon, South Georgia and South Sandwich Islands, Turks and Caicos, Wallis and Futuna Islands.

(c) A Member State of the European Union:

Austria, Belgium, Bulgaria, Croatia, Czech republic, Cyprus, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, United Kingdom.

An official candidate country of the European Union:

The Former Yugoslav Republic of Macedonia, Turkey, Iceland, Montenegro.

A Member State of the European Economic Area: Iceland, Lichtenstein, Norway.

(d) All natural persons who are nationals of, or legal persons who are established in, a Least Developed Country as defined by the United Nations:

Afghanistan, Angola, Bangladesh, Benin, Bhutan, Burkina Faso, Burundi, Cambodia, Central African Republic, Chad, Comoros, Dem. Rep. Congo, Equatorial Guinea, Eritrea, Ethiopia, Guinea, Guinea-Bissau, Haiti, Kiribati, Lao PDR, Lesotho, Liberia, Madagascar, Malawi, Mali, Mauritania, Mozambique, Myanmar, Nepal, Niger, Rwanda, Sao Tome and Principe, Senegal, Sierra Leone, Djibouti, Solomon Islands, Somalia, South Sudan, Sudan, Tanzania, The Gambia, Timor-Leste, Togo, Tuvalu, Uganda, Vanuatu, Yemen, Rep. and Zambia.

(e) Participation in procedures for the award of procurement contracts or grants financed from the Facility shall be open to all natural persons who are nationals of, or legal persons established in, any country other than those referred to in paragraph 1, where reciprocal access to external assistance has been established. Reciprocal access in the Least Developed Countries as defined by the United Nations (UN) shall be automatically granted to the OECD/DAC members: Australia, Austria, Belgium, Canada, Denmark, Finland, France, Germany, Greece, Ireland, Italy, Japan, Korea, Luxembourg, Netherlands, New Zealand, Norway, Portugal, Spain, Sweden, Switzerland, United Kingdom, United States.

3. Services under a contract financed from the Facility may be provided by experts of any nationality, without prejudice to the qualitative and financial requirements set out in the Bank’s procurement rules.

4. Supplies and materials purchased under a contract financed from the Facility must originate in a State that is eligible under paragraph 1. In this context, the definition of the concept of ’originating products’ shall be assessed by reference to the Bank’s prevailing procurement guidelines/procedures, and supplies originating in the EU shall include supplies originating in the Overseas Countries and Territories.

5. Whenever the Facility finances an operation implemented through an international organisation, participation in procedures for the award of procurement contracts or grants shall be open to all natural and legal persons who are eligible under paragraphs 1, care being taken to ensure equal treatment of all donors. The same rules apply for supplies and materials.

6. Whenever the Facility finances an operation implemented as part of a regional initiative, participation in procedures for the award of procurement contracts or grants shall be open to all natural and legal persons who are eligible under paragraph 1, and to all natural and legal persons from a country participating in the relevant initiative. The same rules apply for supplies and materials.

7. Whenever the Facility finances an operation co-financed with a third entity, participation in procedures for the award of procurement contracts or grants shall be open to all natural and legal persons eligible under paragraph 1, and to all persons eligible under the rules of the third entity. The same rules shall apply to supplies and materials.

Caveat: The Bank and EU eligibility requirements are subject to change by the Bank and the EU. The applicant is responsible for checking whether there have been any updates on the eligibility requirements, as well as the UN’s list of Least Developed Countries.

 

1    Note some countries may be eligible by virtue of more than one category

2    Cotonou Partnership Agreement of 23 June 2000 (as amended by the provisional application of Decision No 1/2000 of the ACP-EC Council of Ministers of 27 July 2000, Decision No 1/2000 of the ACP-EC customs cooperation committee of 18 October 2000, Decision No 1/2001 of the ACP-EC customs cooperation committee of 20 April 2001, Decision No 2/2001 of the ACP-EC customs cooperation committee of 20 April 2001, Decision No 3/2001 of the ACP-EC customs cooperation committee of 10 May 2001, Decision No 4/2001 of the ACP-EC customs cooperation committee of 27 June 2001, Decision No 5/2001 of the ACP-EC customs cooperation committee of 7 December 2001, Decision No 2/2002 of the ACP-EC customs cooperation committee of 28 October 2002, Decision No 1/2003 of the ACP-EC Council of Ministers of 16 may 2003, Council Decision (EC) of 19 December 2002, Decision No 1/2004 of the ACP-EC Council of Ministers of 6 may 2004, Decision No 2/2004 of the ACP – EC customs cooperation committee of 30 June 2004 and Decision No 4/2005 of the ACP-EC customs cooperation committee of 13 April 2005).

3    Natural and legal South African persons are eligible to participate in contracts financed by the 10th/11th EDF. However, the 10th/11th EDF does not finance contracts in South Africa.

 

TERMS OF REFERENCE

CONSULTANCY FOR THE

PROCESSING AND INTERPRETING SYNTHETIC APERTURE RADAR

AND DEVELOPMENT OF INTERFEROMETRIC SYNTHETIC APERTURE

 RADAR PRODUCTS AND SERVICES

 

The Caribbean Institute for Meteorology and Hydrology (CIMH) invites prospective Consultants to submit a full proposal composed of the following elements:

THE TECHNICAL PROPOSAL

(a) The Methodology/Approach to the job detailing your expertise, experience, and other resources to achieve the objectives and deliverables of the consultancy;

(b) Detailed Work Schedule and the level of effort required for each task;

(c) Curriculum Vitae (CV).

2. THE FINANCIAL PROPOSAL

(a) Detailed professional fees and other billable expenses (travel, airfare, per diem) relevant to the undertaking of the Consultancy.

3. DEADLINE FOR SUBMISSION OF PROPOSAL

The Proposal in PDF format must be e-mailed to projects@cimh.edu.bb and copied to procurement@caribank.org no later than 16:00 AST by Wednesday 20 December, 2017. The email containing each submission should include the name and address of the applicant and shall be clearly marked “Expression of Interest – Consultancy Services for “Act. 2.3 – SAR and InSAR Consultancy”. All inquiries for additional information should be directed to the e-mail addresses above.

4. ORGANIZATION

The Caribbean Institute for Meteorology and Hydrology (CIMH)

5. IDENTITY CODE:

Consultancy Services for ACT. 2.3 – SAR and InSAR Consultancy.

6. INTRODUCTION

The Caribbean Institute for Meteorology and Hydrology (CIMH)

The CIMH is an institution of the Caribbean Community and the technical organ of the Caribbean Meteorological Organisation (CMO).  The mandate of the CIMH is to assist in improving and developing the meteorological and hydrological services as well as, providing the awareness of the benefits of meteorology and hydrology for the economic well-being of the 16 CMO Member States.  This is achieved through training, research, investigations, and the provision of related specialised services and advice.

In achieving its mandate, the CIMH has established an affiliation with the UWI where its primary responsibility is the delivery of the Bachelor of Science Programme in Meteorology in the Faculty of Pure and Applied Sciences.  The CIMH is also recognised by the World Meteorological Organisation (WMO) as: (i) the WMO regional training centre in the Caribbean for meteorology and hydrology and related disciplines; (ii) a regional instrument centre for the Caribbean; (iii) centre of excellence in satellite meteorology training; and (iv) the WMO regional climate centre (in demonstration phase) for the Caribbean.

In addition, the CIMH is a repository for the climate data from CMO Member States.  The institute is also an important Caribbean Centre for research and development related to meteorology, hydrology, agro-meteorology and climate in the Caribbean.  It is active in such areas of hydrological risk impacts forecasting and agricultural risks forecasting and has had strong collaborations with other regional institutions, national organisations in CMO Member States and the international community.

Enhancing Weather and Climate Early Warning Systems and Impacts-Based Forecasting Platforms in the Caribbean Project

The CIMH is implementing the 2-year ACP-EU-CDB NDRM in CARIFORUM Countries funded Enhancing Weather and Climate Early Warning Systems and Impacts-Based Forecasting Platforms in the Caribbean Project. This project will strengthen national and regional institutional capacity to monitor and assess weather conditions and to develop and deliver climate services. The project component 2.3 seeks to enhance pre and post event monitoring and assessment by providing regional capacity training in Synthetic Aperture Radar (SAR) and Interferometric Synthetic Aperture Radar (InSAR).

7. BACKGROUND

Forecasting the impacts of severe weather and extreme climate on the Caribbean is a challenging but essential task, if the Region is to be successful in its goal to adapt to these related phenomena.  A major challenge for Borrowing Member Countries (BMCs) is the lack of data and technical expertise. In recent years, regional institutions such as the Caribbean Institute for Meteorology and Hydrology (CIMH), the Caribbean Community Climate Change Centre, the University of the West Indies (UWI), with the support of the development community, including the Caribbean Development Bank (CDB) have been working collaboratively through various programmes to address the challenges of forecasting the impacts of severe weather and extreme climate on the Caribbean. These initiatives have been helping to generate new data at appropriate spatio-temporal scales and have also increased the numbers of trained personnel. 

Considerable new data is currently being generated via space-based earth observation platforms.  As it stands, while access to much of this data is possible, the know-how to convert it into useful information primarily resides in Developed Countries. With the launch of new space-based observation platforms over the next decade, the quantum and variety of earth observation data is expected to increase by orders of magnitude. To keep pace with these technological improvements, BMCs will need to make significant capital investments and training of technical personnel to access and integrate such data into planning and decision-making to support Disaster Risk Reduction (DRR) and climate change adaptation.

The Caribbean Satellite Disaster Pilot Project (CSDPP) was established in 2009 as an international effort by the Group on Earth Observations and implemented by the Committee on Earth Observation Satellites.  Operational leadership of the initiatives rests with the United States (US) National Aeronautics and Space Administration.  The partnership is inclusive of Caribbean regional organisations including CIMH, Caribbean Disaster Emergency Management Agency (CDEMA), UWI and the Water Center for the Humid Tropics of Central America and the Caribbean.  The partnership also includes space agencies from various nations including the Canadian Space Agency, the European Space Agency, the US Geological Survey, the US National Oceanic and Atmospheric Administration, Agenzia Spaziale Italiana and the Japan Aerospace Exploration Agency among others.  The objectives of the CSDPP included:

(a) demonstrating the effectiveness of satellite imagery to strengthen regional, national and community level capacity for mitigation, management and coordinated response to natural hazards;

(b) identifying specific satellite-based products that can be used for disaster mitigation and response on a regional level; and

(c) identifying capacity building activities that will increase the ability of the region to integrate satellite-based information into disaster management initiatives.

The CSDPP has been successful to date through (i) providing free access to regionally targeted space-based data and imagery; (ii) supporting the identification of the most appropriate data and platforms that best address the region’s need for pre and post-impact data; and (iii) training in the use of the various products provided.  An important outcome of the programme to date is the recognition that while optical imagery is an important space-based product, continuous cloud cover over Caribbean Small Island Developing States (SIDS) especially during and immediately after the impact of hydrometeorological events, limits the utility of this data for disaster rescue and recovery.  Space-based Synthetic Aperture Radar (SAR) and Interferometric Synthetic Aperture Radar (InSAR) products on the other hand provide significant value to support topography and landform changes at high resolution and are unimpeded by cloud cover.  While data to support these analyses are being made available under the CSDPP, the region’s lack of a critical mass of appropriately trained persons to fully utilise such data means that the full benefit of the data is not being realised.

8. CONSULTANCY AIM AND OBJECTIVES

The focus of this Terms of Reference is to conduct training to develop the region’s core capacity and competence to effectively utilise SAR and InSAR data.  This data can improve planning and policy decisions aimed at reducing the impacts of severe weather as well as improving the region’s adaptation to climate change and increasing climate variability.

In addition, the primary objective of this consultancy is to build regional capacity and competence to:

(a) support greater use of space-based observations in planning, policy and decision-making; and

(b) process SAR and InSAR data to produce imagery and information that supports a broad range of operational planning, policy and decision-making related to Disaster Risk Reduction and adaptation to climate change and increasing variability.

9. SCOPE OF WORK

Within the framework of the Enhancing Weather and Climate Early Warning Systems and Impacts-Based Forecasting Platforms in the Caribbean Project, the specific duties and responsibilities of the Consultant include:

(a) identifying an appropriate cost-effective and sustainable software platform for processing SAR and InSAR data that is suited to the needs of Caribbean SIDS; and

(b) delivering two 5 day regional training course: an introductory course and an advanced course in the processing and use of SAR and InSAR data to regional Geographic Information Systems professionals and disaster management professionals.

10. METHODOLOGICAL APPROACH

The Consultant should outline the methodological approach as follows:

(a) Detail relative experience delivering similar training and describe intended training activities, content and learning objectives.

(b) Identify any other resources required to achieve the objectives and deliverables of the consultancy;

(c) Provide a detailed Work Schedule inclusive of level of effort required for each task. The following templates should be used as a guide for presentation of the Work Schedule

Work Schedule Template Table: Level of Effort

Tasks

 

Details

Total

(Man Days)

Timeline

Broad Task 1

 

 

 

Sub-task 1.1

 

 

Start Month – End Month

Sub-task 1.2

 

 

Start Month – End Month

Broad Task 2

 

 

 

Sub-task 2.1

 

 

Start Month – End Month

Sub-task 2.2

 

 

Start Month – End Month

Total

 

 

 

 

Work Schedule Template Table: Timelines/Work Plan

 

Month 1

Month 2

Month 3

Month 4

Month 5

Month 6

 

Weeks

 

1-2

3-4

1-2

3-4

1-2

3-4

1-2

3-4

1-2

3-4

1-2

3-4

Broad Task 1

 

 

 

 

 

 

 

 

 

 

 

 

Sub-task 1.1

 

 

 

 

 

             

Sub-task 1.2

 

 

 

 

 

 

 

 

 

 

 

 

Broad Task 2

 

 

 

 

 

 

 

 

 

 

 

 

Sub-task 2.1

 

 

 

 

 

 

 

 

 

 

 

 

Sub-task 2.2

 

 

 

 

 

 

 

 

 

 

 

 

Total

 

 

 

 

 

 

 

 

 

 

 

 

11. CONSULTANT DELIVERABLES AND INDICATIVE SCHEDULE

1.

An Inception Report

February 2017

2.

Identify an appropriate cost-effective and sustainable software platform

February 2017

3.

Two (2) Regional Training Courses at CIMH, Barbados (Introductory and Advanced Course on SAR and InSAR – 5 days each)

1 March 2017 – 30 April 2018

4.

Training Document Support

1 March 2017 – 30 April 2018

 

12. CREDENTIALS

The Consultant is required to have recognised credentials in Computer Science, Mathematics, Climate Science, Meteorology, Climatology or related disciplines.  In addition, the Consultant must have

(a) more than ten years of experience delivering training in the development and use of the SAR and InSAR products to technically and culturally diverse groups;

(b) experience applying the SAR and InSAR methods to support DRR and climate adaptations programmes in SIDS; and

(c) experience working with developing countries.

13. DURATION

The contract training assignment duration will be 10 days total (5 days each for SAR and InSAR training courses).

14. REPORTING LINES

The Consultant shall report directly to the Project Coordinator or his designate.

Review and feedback on Consultant outputs will be provided by CIMH. In addition, outputs will be approved by the CIMH.

15. TRAVEL INVOLVED

A minimum of 14 days travel to Barbados is anticipated during the consultancy to contribute to SAR and InSAR training courses. All travel and travel costs will be covered and organized by the Consultant.

16. CONTRACT PRICE/BUDGET

The Consultant is required to submit a financial proposal which details the cost categorized into two broad areas- Professional Fees and Billable Expenses.

(a) Professional Fees- should be based on level of effort in man days as set out in the level of effort in technical proposal (see Template below).

(b) Billable Expenses cover travel, airfare, per diem, administrative costs related to the consultancy assignment.

Template Table for Professional Fees

Tasks

 

Total

(USD)

Broad Task 1

 

 

Sub-task 1.1

# of days x Daily Rate

 

Sub-task 1.2

 

 

Broad Task 2

 

 

Sub-task 2.1

 

 

Sub-task 2.2

 

 

Total

 

 

17. CONFIDENTIALITY/NON-DISCLOSURE

All non-public information of the CIMH and its partners, in any format, whether of a technical, business or other nature, including, without limitation, any information relating to its operations, plans, know-how, trade secrets, business affairs, customers or suppliers, any information provided by the CIMH and its partners that has been identified as being proprietary and/or confidential or that by the surrounding circumstances ought to be treated as confidential or any specifications, engineering and other data, software drawings, sketches, blueprints and any other documents provided by the CIMH (or by any third party at the request of CIMH) to the bidder for the purposes of this expression of interest shall remain confidential and the bidder shall not use or copy them for any purpose other than the fulfillment of this expression of interest.

The successful bidder will be required to sign a confidentiality agreement to keep confidential the information concerning the business, its financial affairs, its relations with employees, and creditors, as well as any other information which may or may not be specifically classified as confidential. The obligations set out in the confidentiality agreement shall survive the expiration or termination of the contract.

18. COST INCURRED TO DEVELOP THE PROPOSAL

The CIMH is not liable for any costs incurred by any Consultant prior to issuance of a contract.  The CIMH will not be responsible for any expenses, including but not limited to travel, lodging or other out-of-pocket expenses of any provider prior to the execution of a written agreement for services in a form acceptable to the CIMH.