Procurement Officer-Second Road Infrastructure Rehabilitation Project- Antigua and Barbuda

GOVERNMENT OF ANTIGUA AND BARBUDA

MINISTRY OF WORKS AND HOUSING

SECOND ROAD INFRASTRUCTURE REHABILITATION PROJECT

PROCUREMENT OFFICER

REQUEST FOR EXPRESSIONS OF INTEREST

 

The Government of Antigua and Barbuda (GOAB) has applied for financing from the Caribbean Development Bank (CDB) towards the cost of Road Infrastructural Rehabilitation and Institutional Capacity Building and intends to apply a portion of the proceeds of this financing to eligible payments under a contract for which this invitation is issued.  Payments by CDB will be made only at the request of GOAB and upon approval by CDB, and will be subject in all respects to the terms and conditions of the Financing Agreement.  The Financing Agreement prohibits withdrawal from the financing account for the purposes of any payment to persons or entities, or for any import of goods, if such payment or import, to the knowledge of CDB, is prohibited by a decision of the United Nations Security Council taken under Chapter VII of the Charter of the United Nations.  No party other than GOAB shall derive any rights from the Financing Agreement or have any claim to the proceeds of the Financing.

This Project is being implemented by the Ministry of Works and Housing (MWH), through the establishment of a Project Implementation Management Unit (PIMU).  A Project Coordinator (PC) within the PIMU shall be responsible for the day-to-day management of project activities.  Engineering Consultants shall be retained by MWH to assist with the supervision of the contract.  Twenty-eight kilometers of Road Rehabilitation is projected for the programme.

MWH (hereinafter referred to as “the Employer”) intends to engage the services of a Procurement Officer (PO) for the duration of the project implementation phase.  The PO will be engaged to provide technical and administrative services to the office of the PIMU, in the procurement of Goods and Services related to the project.

PO reports to the PC, PIMU and is responsible for providing technical advice on procurement activities to internal and external clients during all phases of the procurement cycle as specified in the Procurement Plans.  He/she will contribute to the development of institutional capacity with respect to procurement policies and procedures to ensure projects realise a high standard of procurement throughout the implementation process.

The responsibilities of the PO are to:

(a)     act as a secretary to the Evaluation Committees, ensuring that evaluation of bids/proposals received is done on the basis of criteria stipulated in the bidding documentation and performed in accordance with the procurement procedures set forth in the respective Grant and Loan Agreements of assigned CDB projects;

(b)     ensure procurement of goods and services is conducted, including advertising, in accordance with the respective Grant and Loan Agreements;

(c)     formulate appropriate evaluation criteria, in the preparation of draft bidding documents, and transmission of those documents to CDB and MWH in a timely fashion for review and no objection;

(d)     monitor receipt of bids and proposals and ensure their safekeeping until bid opening;

(e)     carry out public bid openings and prepare minutes of these openings;

(f)      providing assistance to PIMU staff in drafting terms of reference, defining technical specifications, negotiating contracts, etc., as needed;

(g)     ensure preparation of comprehensive evaluation reports according to the standards of the CDB and timely transmission of evaluation reports to CDB for review and no objections;

(h)     notify winning bidders in a timely fashion, and draw up contracts for approval and signature by those individuals authorised to sign on behalf of MWH, ensuring transmission to CDB of draft contracts requiring prior review and no objection;

(i)      establish and maintain on the premises of the PIMU efficient procurement and contracting tracking system (noting important approval dates, awards, contract amounts, etc.), as well as a proper filing system to ensure quick retrieval of procurement information by MWH staff, visiting supervision missions, annual auditor, etc.;

(j)      or consulting contracts subject to prior review, send copies of draft negotiated contracts for CDB’s review and no objection;

(k)     update the procurement plan as needed;

(l)      send procurement notices and contract awards for publication by CDB and national newspaper;

(m)    maintain regular communication with the PC and Accounting Officer to ensure that procurement tracking information is well coordinated with other project planning, project budgeting and other project financial reporting information;

(n)     in consultation with PC, develop and implement a project management and contract administration mentorship programme for Junior Engineers in MWH aimed at closing significant skill gaps. The programme will be implemented on a rotational basis and address areas such as procurement, time and cost control, contract documentation, and other issues related to management and administration of the implementation of construction contracts; and

(o)     perform any other appropriate tasks determined by PC.

The successful candidate should have:

(a) a first degree and post-graduate degree in a relevant discipline (e.g. Engineering, Law, Procurement, Finance or Business) with a minimum of eight years’ experience in procurement, contract management, contract administration or logistics, of which at least two years must be directly related to a rules-based procurement management function typically associated with a multilateral institution;

(b) training directly related to procurement or a recognised qualification in procurement;

(c) knowledge of the current concepts, principles and practices which govern international procurement of goods and works and the contracting of consultant services;

(d) knowledge of public procurement legislation, systems, organisation and practices, reinforced by prior experience of working on public procurement policy; and

(e) proven ability to carry out assessments of procurement capacity of implementing agencies, design procurement arrangements for new operations and monitor actions during project implementation.

The duration of the assignment is expected to be for a period of twenty-four (24) months.

GOAB now invites interested eligible individuals to submit Expressions of Interest indicating qualification and experience required to provide these services.

Individual Consultant shall be eligible to participate if:

(a) the persons are citizen or bona fide residents of an eligible country; and

(b)     in all cases, the consultant has no arrangement and undertakes not to make any arrangements, whereby any substantial part of the net profits or other tangible benefits of the contract will accrue or be paid to a person not a citizen or bona fide resident of an eligible country.

Eligible countries are member countries of CDB.

In the assessment of submissions, consideration will be given to qualifications and experience on similar assignments. All information must be submitted in English.  Further information may be obtained from the third address below between 0800 and 1600 hours, Mondays to Fridays.

Four (4) hard copies of the Expressions of Interest must be received at the first address no later than 1500 hours local time on August 3, 2017 and one hard copy must be sent simultaneously to CDB at the second address below.  The sealed envelope containing each submission should include the name and address of the applicant and shall be clearly marked “Expression of Interest – Procurement Officer, Second Road Infrastructure Rehabilitation Project (SRIRP).

Following the assessment of submissions, the most technically capable and appropriately experienced applicant will be invited to negotiate a contract to provide the consultancy services.  GOAB reserves the right to accept or reject late applications or to cancel the present invitation partially or in its entirety.  It will not be bound to assign any reason for not selecting any applicant and will not defray any costs incurred by any applicant in the preparation and submission of Expressions of Interest.

1.

Chairman, Tenders Board
Ministry of Finance and Corporate Governance
Government Office Complex
Queen Elizabeth Highway
St. John’s
ANTIGUA AND BARBUDA
Tel: + (268) 562-5825 / 5826
Fax: + (268) 562-1717
Email: tenders.board@ab.gov.ag  

2.

Procurement Officer
Procurement Policy Unit
Caribbean Development Bank
P.O. Box 408
Wildey, St. Michael
BB11000
BARBADOS, W.I.
Tel: + (246) 431-1600
Email: procurement@caribank.org

3.

Project Coordinator
Ministry of Works and Housing
St. John’s Street
St. John’s
ANTIGUA AND BARBUDA
Tel: + (268) 562-1867
Fax: + (268) 462-4622
Email: projectcoordinator.works@ab.gov.ag