Overview
INVITATION TO BID – SUPPLY OF GOODS
The Government of Grenada (GOGR) has received financing from the Caribbean Development Bank (CDB) in an amount not exceeding the equivalent of nine million, nine hundred and seventy thousand five hundred United States dollars (USD9,970,500)towards the cost of the Health Sector Strengthening Project and intends to apply a portion of the proceeds to eligible payments under this contract. Payment by CDB will be made only at the request of GOGR and upon approval by CDB, and will be subject, in all respects, to the terms and conditions of the Loan Agreement. The Loan Agreement prohibits a withdrawal from the Loan Account for the purpose of any payment to persons or entities, or for any import of goods, if such payment or import, to the knowledge of CDB, is prohibited by a decision of the United Nations Security Council taken under Chapter VII of the Charter of the United Nations. No party other than GOGR shall derive any rights from the Loan Agreement or have any claim to the proceeds of the Loan.
The Ministry of Health is the Executing Agency for the Project and is responsible for the overall implementation of the project. The Ministry of Health intends to invite sealed bids from eligible and qualified bids for the Supply, Delivery and Installation of Inventory Management System (IMS) and Hardware Equipment. Bidders must bid for both lots. The contract will be awarded to a single bidder.
The lots are:
(a) Lot 1 - Inventory Management System (Software & Licenses)
(b) Lot 2 - Thermal Label Printers: Qty 42;
Barcode Reader Scanners - High Volume: Qty 5;
Barcode Reader Scanners- Low Volume: Qty 37;
Printer/Copier/Scanner: Qty 5; and
Direct Thermal Tri-Labels: QTY 4,000.
Eligibility
The bidding process is conducted according to the procedures specified in the Procurement Procedures for Projects Financed by CDB (January 2021), as published on CDB’s website, and is open to all bidders from eligible countries.
All countries are eligible. Bidders are advised to review the relevant eligibility criteria detailed in Section 4 and conflict of interest provisions in Section 5 of the Procurement Procedures for Projects Financed by CDB (January 2021), as published on CDB’s website.
Firms, whether applying individually or in the form of a Joint Venture, shall:
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be legally incorporated or otherwise organised in, and have their principal place of business in an Eligible Country;
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be more than fifty (50) percent beneficially-owned by a citizen or citizens and/or a bona fide resident or residents of an Eligible Country, or by a body corporate or bodies meeting these requirements, as far as the ownership can be reasonably determined; and
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shall have no arrangement and undertake not to make any arrangement whereby the majority of the financial benefits of the contract, i.e. more than fifty (50) percent of the value of the contract, will accrue or be paid to sub-contractors or sub-consultants that are not from an Eligible Country.
Eligible bidders will be required to submit full qualification information with their bids establishing their eligibility to bid and qualification to perform the contract if the bid is accepted. Qualification requirements include, inter alia:
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The vendor shall have specialized experience and application products targeting an Inventory Management System (IMS) for health products (medicines & medical consumables) or equivalent health products. At least 5 years of experience in managing an Inventory Management System for health products or similar products in the Caribbean or similar environments.
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Bidder shall submit audited financial statements for three (3) years (2022 to 2024). If audited financial statements are not required under the laws of the bidder’s country, the bidder may submit other evidence of financial capacity for the same period, such as certified financial statements, tax returns, or bank statements. For a joint venture, this requirement shall be met by each member.
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The Bidder shall demonstrate that it has successfully completed at least two (2) contracts within the last five years prior to bid submission deadline.
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The Bidder shall furnish documentary evidence to demonstrate that the IMS it offers meet the following usage requirements: Procurement Module, Full prescription management (Dispensing Module), Stores Control Module, Requirements for Issuing & Receiving modules, Business Intelligence, Finance, E-Commerce, User Operational and Access Control, System Compatibility, Linkage to other health facilities, Data Security including Disaster Recovery and ability to integrate to E-Health System.
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Bidders shall provide four (4) CVs for key staff to show their qualifications and experience. Staff includes Project Manager / System Configuration Specialist (Team Lead), Information Technology Expert (Solution Architect & Training Lead), and two Support Trainers.
Instructions
Bidding and qualification information are to be submitted in the English Language on the prescribed forms inserted in the Bid Documents. Submissions that do not provide the information required or that do not demonstrate the prospective supplier’s ability to perform satisfactorily, will not qualify and will not be considered for further evaluation.
Bidding Documents may be obtained by eligible bidders from the GOGR’s Electronic Procurement Portal. Interested eligible Bidders are requested to register and submit bids through the following portal: https://in-tendhost.co.uk/GND/aspx/Home.
A pre-bid meeting will be held on 03 August 2026 at 3 pm Grenada Time via MS Teams. The meeting link for the pre-bid meeting will be posted on the E- Procurement Portal for all bidders.
All bid submissions shall be made electronically. The “Subject” field of the submission must read: (i) “Technical Proposal for Supply, Delivery and Installation of Inventory Management System and Hardware Equipment” separately and (ii) “Financial Proposal for Supply, Delivery and Installation of Inventory Management System and Hardware Equipment” separately. Both the Technical Proposal and Financial Proposals must be received in the portal no later than 2.00 p.m. Grenada time on Friday, 28 August 2026. The Bid opening will take place virtually half an hour after the deadline for submission at 2:30 p.m. Grenada time in the presence of bidders' representatives who choose to attend. The meeting link for the bid opening will be sent to bidders one week before the deadline for submission and will be posted on the E- Procurement Portal for all bidders.
Qualification information only must be simultaneously submitted to address (2) below.
All bids must be accompanied by a Bid Securing Declaration. Late bids will be rejected.
Ministry of Health reserves the right to accept or reject any bid, and to annul the process and reject all bids, at any time prior to award of contract, without thereby incurring any liability to the affected prospective bidder(s) or any obligation to inform the affected prospective bidder(s) of the grounds for Ministry of Health will not defray any costs incurred by any bidder in the preparation of bids.
Contacts
Address 1 - For Correspondence, Bid Submission and Bid Opening
Address 2 - For Completed Qualification Information Only
Caribbean Development Bank