Overview
The Government of Saint Lucia (GOSL) has applied for financing from the Caribbean Development Bank (CDB) – United Kingdom Caribbean Infrastructure Partnership Fund (UKCIF) towards the cost of Millennium Highway and West Coast Road Reconstruction Project and intends to apply a portion of the proceeds of this financing to eligible payments under a contract for which this invitation is issued. Payments by CDB will be made only at the request of GOSL and upon approval by CDB, and will be subject in all respects to the terms and conditions of the Financing Agreement. The Financing Agreement prohibits withdrawal from the financing account for the purposes of any payment to persons or entities, or for any import of goods, if such payment or import, to the knowledge of CDB, is prohibited by a decision of the United Nations Security Council taken under Chapter VII of the Charter of the United Nations. No party other than GOSL shall derive any rights from the Financing Agreement or have any claim to the proceeds of the Financing.
This Project is being implemented by the Department of Infrastructure, Ports and Energy (DIPE), through the Project Management Unit (PMU). The Project Coordinator within the PMU shall be responsible for the day-to-day management of project activities. Engineering Consultants shall be retained by DIPE to assist with the supervision of the contract. Approximately 40.2 km of Road Rehabilitation is projected for the programme.
DIPE (hereinafter referred to as “the Employer”) intends to engage the services of a Project Coordinator (PC) for the duration of the project implementation phase.
The PC will report to the Project Team Leader, PMU and will mainly be responsible for coordinating and monitoring all aspects of the implementation of the Project. Additional administrative, technical and clerical support will be provided by the PMU of DIPE. PC will be engaged full time and the duties will include, but will not be limited to:
(a) preparation and submission to GOSL and CDB of annual work plans for the project;
(b) providing direction to, and supervision of, the day-to-day operations of the project, guided by the project documents and the annual work plans;
(c) monitoring and evaluation of the project, in a manner consistent with the Project’s Monitoring and Evaluation Framework;
(d) supervision of all components, including ensuring that activities and procurement schedules are carefully planned and executed;
(e) developing close working relationships with all project participants and stakeholders (including Non-governmental organisations, Government departments, private sector, and Local Government officials) to achieve a shared vision of the Project and its objectives;
(f) representation of GOSL in all its dealings with consultants, suppliers, contractors and other stakeholders;
(g) convening, at least monthly, meetings with the contractor(s) and engineering consultants, and with other consultants and/or suppliers as required, for the purpose of coordinating activities;
(h) liaising with CDB on all relevant technical, financial and administrative aspects of the Project;
(i) submitting to CDB the required Project reports outlined in the Reporting Requirements section of CDB’s Appraisal Report in the time and manner prescribed;
Social and Environmental
(j) participation in, and reporting on, formal community engagement including discussions at public meetings;
(k) incorporation of gender aspects of the Project at strategic points during implementation; and
(l) ensuring that the mechanisms incorporated to meet CDB’s Environmental and Social Safeguards are implemented.
Time Management
(m) establishing and updating on a monthly basis, a project implementation schedule (in Gantt chart format) showing progress against the baseline;
Financial Management
(n)controlling the budget and introducing safeguards acceptable to CDB to prevent funds and assets misuse;
(o) keeping accounts on project-related expenditure and disbursement activities;
(p) expediting of the preparation and submission to CDB of claims for disbursement/reimbursement with regard to all components financed from the Loan/Grant;
(q) submitting the required financial reports outlined in the Reporting Requirements section of CDB’s Appraisal Report in the time and manner prescribed;
Procurement
(r) managing the procurement processes and ensuring that there is adherence to CDB’s procurement policy and procedures;
Contract Management
(s) management and administration of the implementation of the Project’s contracts;
(t) ensure that all contractual obligations are adhered to and make all necessary arrangements to ensure implementation meets projected targets;
(u) submitting the required Contract reports outlined in the Reporting Requirements section of CDB’s Appraisal Report in the time and manner prescribed.
The duration of the assignment is expected to be for a period of forty (40) months.
GOSL now invites interested eligible individuals to submit Expressions of Interest indicating qualification and experience required to provide these services.
Eligiblity
Individual Consultants shall be eligible to participate if:
(a) the persons are citizen or bona fide residents of an eligible country;
(b) in all cases, the consultant has no arrangement and undertakes not to make any arrangements, whereby any substantial part of the net profits or other tangible benefits of the contract will accrue or be paid to a person not a citizen or bona fide resident of an eligible country; and
(c) the consultant is not subject to any restrictions under European Council Regulation No. 2580/2001 of 27 December 2001 or the Terrorism (United Nations Measures) 2009 of the UK with a view to combating terrorism.
Eligible countries are member countries of CDB.
In the assessment of submissions, consideration will be given to qualifications and experience on similar assignments. All information must be submitted in English. Further information may be obtained from the third address below between 0800 and 1600 hours, Mondays to Fridays.
Prospective candidates should have a minimum of the following qualifications:
(a) a first degree and post-graduate degree in a relevant discipline (e.g. Engineering and or Construction/Project Management) with a minimum of ten years’ experience in project management, contract management, contract administration or logistics, and five years’ experience in managing projects of comparable complexity and budgetary value as this Project; or
(b) a first degree in a relevant discipline (e.g. Engineering and Professional Engineering designation and or Construction/Project Management) with a minimum of fifteen years’ experience in project management, contract management, contract administration and logistics in managing projects of comparable complexity and budgetary value as this Project.
Instructions
Four (4) hard copies of the Expressions of Interest must be received at the first address no later than 1500 hours St. Lucia local time on February 17, 2020 and one e-copy must be sent simultaneously by email to CDB at procurement@caribank.org. The sealed envelope containing each submission to the first address should include the name and address of the applicant and shall be clearly marked “Expression of Interest – Project Coordinator, Millennium Highway and West Coast Road Rehabilitation Project - UKCIF.” The subject line of the emailed submission to CDB shall state “Expression of Interest – Project Coordinator, Millennium Highway and West Coast Road Rehabilitation Project – UKCIF” and the body of the email shall clearly detail the name and address of the applicant."
Following the assessment of submissions, the most technically capable and appropriately experienced applicant will be invited to negotiate a contract to provide the consultancy services. GOSL reserves the right to accept or reject late applications or to cancel the present invitation partially or in its entirety. It will not be bound to assign any reason for not selecting any applicant and will not defray any costs incurred by any applicant in the preparation and submission of Expressions of Interest.
Contact
1. Address one
1. The Secretary
Central Tenders Board
2nd Floor, Finance Administrative Centre
Point Seraphine, Castries
Saint Lucia
2. Address two
Procurement Officer
Procurement Policy Unit
Caribbean Development Bank
P O Box 408, Wildey
St. Michael
BARBADOS, W. I.