Overview
The University of the West Indies, (hereinafter called “Recipient”) has received financing (hereinafter called “Financing”) from the Caribbean Development Bank (“the Bank”) toward the cost of UWI Open Campus Development Project. The Cave Hill Campus (hereinafter called “Client”) an implementing agency of the Recipient intends to apply a portion of the proceeds of this Financing to eligible payments under the contract for which this Invitation to Bid (ITB) is issued. Payments by the Bank will be made only at the request of the Recipient and upon approval by the Bank, and will be subject, in all respects, to the terms and conditions of the Financing Agreement. The Financing Agreement prohibits a withdrawal from the Financing account for the purpose of any payment to persons or entities, or for any import of goods, if such payment or import, to the knowledge of the Bank, is prohibited by a decision of the United Nations Security council taken under Chapter VII of the Charter of the United Nations. No party other than the Recipient shall derive any rights from the Financing Agreement or have any claims to the proceeds of the Financing.
The UWI now invites sealed bids from eligible qualified Bidders for the supply of goods (hereinafter called “Goods”): Projectors, Video Conferencing and Audio Visual Solution. More details on the Goods are provided in the Bidding Documents.
Eligiblity
Consideration will be limited to firms or joint ventures of firms which are legally incorporated or otherwise organised in, and have their principal place of business in an eligible country and are either:
(a) more than 50% beneficially-owned by a citizen or citizens and/or bona fide resident or residents of an eligible country, or by a body corporate or bodies corporate meeting these requirements; or
(b) owned or controlled by the Government of an eligible country provided that it is legally and financially autonomous and operated under the commercial law of an eligible country and otherwise meets the eligibility requirements of the CDB Guidelines for Procurement (2006).
Eligible countries are member countries of CDB.
Eligible bidders will be required to submit full qualification information with their bids establishing their eligibility to bid and qualification to perform the contract if the bid is accepted. Tender and qualification information are to be submitted in the English Language on the prescribed forms inserted in the Bid Documents. Submissions that do not provide the information required or that do not demonstrate the prospective contractor’s ability to perform satisfactorily, will not qualify and will not be considered for further evaluation.
Instructions
Bid documents will be available for inspection at the first address below, from August 26, 2019 on week days between 8 a.m. to 4 p.m. UTC-4. A complete set of Bidding documents is available in soft copy. Requests may be made by personal application or in writing. Written applications must be clearly marked: “Request for Bid Documents – Projectors, Video Conferencing and Audio Visual Solutions for the UWI China Institute of Information Technology.” Applicants who request that documents be forwarded to them must submit an account number from a local courier agent that accepts freight collect charges. The documents will be promptly dispatched, but under no circumstance will The UWI be held responsible for late delivery, loss or damage to the documents.
Two (2) Hard copies and One (1) Soft copy of the Bid must be submitted in sealed envelopes, with the name and address of the bidder, and be clearly marked “Tender for Projectors, Video Conferencing and Audio Visual Solutions for UWI China Institute of Information Technology,” and must be delivered to the second address below no later than Friday, October 04, 2019 at 4:00 p.m. Bids will be opened publicly immediately after the deadline for submission of bids, in the presence of Bidders' representatives who choose to attend at the second address below. Qualification information only must be submitted to the third address below.
Late bids will be rejected.
The UWI reserves the right to accept or reject any bid, and to annul the process and reject all bids, at any time prior to award of contract, without thereby incurring any liability to the affected prospective bidder(s) or any obligation to inform the affected prospective bidder(s) of the grounds for The UWI. The UWI will not defray any costs incurred by any bidder in the preparation of bids.
Contact
Address for Inspection, Collection and Clarification of Bidding Documents
CLR James Building
University of the West Indies
Cave Hill Campus
St. Michael
Barbados
Address for Bid Submission and Bid Opening
The Campus Registrar
Administration Building
University of the West Indies
Cave Hill Campus
St. Michael
Barbados
Address for Qualification Information Only
Procurement Officer
Caribbean Development Bank
P.O. Box 408
Wildey, St. Michael
Barbados